Reporting To: Managing Director
Employment Type: Full-Time
Position Overview
SMD Technologies is seeking a young, ambitious professional to join our organisation as an Executive Assistant to the Managing Director. This role offers exceptional growth opportunities, providing exposure to all areas of the business, including executive operations, strategy, legal matters, stakeholder engagement, and day-to-day leadership functions.
The ideal candidate holds a BCom degree, Legal degree, or equivalent qualification, and is eager to gain hands-on experience in a fast-paced and dynamic environment. This position is well-suited for an individual looking to accelerate their career and develop in a high-performance corporate setting.
Key Responsibilities
- Manage the Managing Directors diary, appointments, and daily schedule.
- Organise and coordinate meetings, conferences, and internal/external engagements.
- Make all necessary arrangements for travel, transport, and accommodation (local and international).
- Assist with time management, task prioritisation, and workflow coordination.
- Liaise professionally with internal and external stakeholders, including clients, executives, and partners.
- Prepare and distribute meeting packs, reports, presentations, and formal correspondence.
- Reconcile expenses, maintain records, and manage reimbursements.
- Handle confidential information with absolute discretion.
- Support the Managing Director across all business activities as needed.
- Excellent verbal and written communication skills.
- Independent thinker with strong analytical and problem-solving ability.
- Exceptional attention to detail and high accuracy.
- Ability to work independently and function effectively within a team.
- Capable of performing under high pressure and tight deadlines.
- Strong organisational, planning, and time-management skills.
- High professional standards, discretion, and confidentiality.
- Bachelors degree: BCom, Legal Degree, or equivalent.
- Minimum of 1 year experience in a similar role (Executive Assistant, Personal Assistant, Administrative Assistant, or similar).
- Valid drivers license.
- Own reliable vehicle and willingness to use it for official business travel.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience in a corporate or executive environment is advantageous.
This role provides considerable exposure to the business at an executive level. The successful candidate will gain experience in:
- High-level decision-making processes
- Cross-departmental business functions
- Executive communication and stakeholder management
- Strategic operations and business development
