Job number: 10031646
Job title: Snr Specialist: Telkom Governance and Compliance
Job grade: S4
Group/ BU: Corporate
Division: CEO
Span of control: 0-5
Reports to: Executive Management
Core Description
Responsible for ensuring that the company adheres to standards of good governance, including legal standards, regulatory requirements, and internal policies. Responsible for specific aspects of the company secretarial function including the maintenance of effective records and administration and upholding the legal requirements of governing documents, charity law, company law.
Job Responsibilities
Governance & Compliance:
- JSE Compliance across the Group
- Ensure the required policies required by JSE listing requirements are in place and assist in ensuring compliance with the listing requirements across the Group and at Board level.
- Assist in the liaison with the Sponsor on matters pertaining to the listing requirements for the Group and the release of SENS announcements.
- Facilitate the release of announcements required in terms and of the Debt Listing requirements.
- Prepare the King IV disclosure for publishing and assist with King IV audits as required.
- Assist in ensuring compliance with the Companies Act and with Companies Act audits.
- Prepare conflict of interest registers for publishing on the website based on the required declarations by Directors.
- Responsible for share register oversight and Transfer Secretary liaison
- Liaise with Strate and transfer secretaries to facilitate shareholder analysis required ito the JSE listing requirements.
- Ensure timely preparation of all the Shareholder analysis reports.
- Maintain statutory books and records, including registers of members, directors, and secretaries.
- Assist in ensuring compliance with the Memorandum of Incorporation and that governance prescripts are aligned to the Memorandum of Incorporation and that it is filed with the Registrar.
- Manage documents related to Board committees: compile annual workplan and draft and distribute agenda in accordance with the plan, distribute, source submissions and compile meeting packs on Board portal, compile minutes, action logs and resolution registers and manage the approval processes for each.
- Attend meetings, take accurate minutes, and ensure timely distribution of minutes and follow-up on action points.
- Manage correspondence with all members of designated Board committees.
- Manage the Board and Committee Evaluation Process
- Ensure effective preparation and co-ordination of activities with all stakeholders in the lead up to the Annual general meeting, including dates, notices, record dates, shareholder analysis reporting, etc. in alignment with Companies Act Requirements.
- Co-ordinate campaign to encourage shareholder and employee registration for the AGM and monitor proxies and likely outcome of votes.
- Co-ordinate voting at the AGM and ensure shareholders are briefed on procedures.
- Assist in ensuring any amendments are aligned to the Companies Act and are tabled with the shareholders at the AGM.
- Receive share registers monthly.
- Responsible for preparing the Governance Report and ensuring that it meets the reporting requirements of JSE LR and King IV
- Manage the related administration of company secretarial duties, including correspondence and documentation.
- Ensure all records are accurately maintained and easily accessible on the Secretariat Shared portal.
Functional Knowledge
Business principles, practices and processes; Regulatory & governance frameworks; JSE requirements; Corporate Governance practice, laws, regulations & codes (local & international)
Functional Skills
Organisation and Planning; Administration; Written and Verbal Communication
Competencies (Behaviour)
Thought Leadership: Developing strategies/Providing insights; Generating ideas; Exploring possibilities; Examining information; Adopting practical approaches.
Market Leadership: Developing expertise; Challenging ideas; Interacting with people; Understanding people; Seizing opportunities; Managing tasks.
Business Leadership: Pursuing goals; Taking action; Upholding standards; Managing tasks; Seizing opportunities.
People Leadership: Making decisions; Empowering individuals; Challenging ideas; Directing people; Convincing people; Interacting with people.
Personal Leadership: Embracing change; Thinking positively; Showing composure; Understanding people; Valuing individuals; Team working; Values Aligned with company Values.
Certifications
- None
- NQF 7: 3 year Degree
- 7 Years relevant experience, of which at least 2 years on management level
Qualifications:
- Qualification preferably in Law, Business Administration, or a related field. A qualification specifically focused on corporate governance or company secretarial practice will be advantageous.
- Attention to detail and high level of accuracy.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and familiarity with company secretarial software.
- Integrity and professional ethics.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Proactive and able to take initiative.
- Ability to handle confidential information with discretion.
Physical Requirements
- None
