PA to CEO/Entrepreneur – Falco Milano

Full-time, Permanent, Work

Cape Town, Pinelands

Posted 3 months ago

About The Organisation And The Role

Falco Milano is a proudly South African luxury design and manufacturing company specialising in designer eyewear, sunglasses and accessories. Known for timeless elegance, sophisticated craftsmanship, and modern innovation, Falco Milano is a premium brand with international reach and deep local roots.

The CEO is looking for a dynamic and professional PA to join the small team. This pivotal role supports the Executive team by ensuring the smooth running of all administrative operations, helping drive business strategy, and maintaining high-level communication across the organisation.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment, is exceptionally organised, has an eye for style and aesthetics, and prides themself on discretion at the highest level.

Main Duties & Responsibilities

Calendar management, scheduling meetings and calls: super organised to make sure balls arent dropped, including preparing and sending reminders for important events
Tracking open business tasks (documents, payments, paperwork with authorities)
Assist with compiling meeting presentations and business reports, memos and agendas
Communication management: Handling emails, calls, and supplier/customer communication.
Light marketing support: social media updates, light content.
Negotiate quotes and better deals for expos and generally dealing with suppliers
Run and manage the office day to day
Travel Management: Manage all travel (local and international) arrangements, including flights, accommodation, visas, transport, itineraries for delegates, and invoices
Managing personal and business-related errands, payments and bookings, assisting with daily-life coordination.

Required Skills & Experience

The ideal applicant will have the following competencies:

Work experience and industry exposure
Minimum of 35 years experience in a Personal or Executive Assistant role, ideally in a dynamic entrepreneurial environment.
Proven track record of managing both business and personal tasks for a senior leader or entrepreneur.
Exposure to environments requiring independent decision-making and multitasking across operational, marketing, and personal domains.
Strong Communication and Interpersonal skills
Excellent communication skills in Englishboth verbal and writtenwith the ability to draft professional emails and liaise confidently with suppliers, clients, and service providers.
Strong interpersonal skills, with a warm, professional presence and the ability to interact effectively with internal teams and external stakeholders.
Comfortable handling confidential information with the highest level of discretion.
Excellent Administration and Organisational Skills
Exceptionally organised with outstanding calendar, time, and task management abilities.
Able to manage complex schedules, track multiple priorities, and coordinate projects with minimal supervision.
High attention to detail and accuracy; thrives in fast-paced, ever-changing environments.
Capable of running the office independently and ensuring the smooth flow of administrative operations.
General
Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar), Outlook, and WhatsApp Business.
Familiarity with Canva or similar design tools is an advantage.
Energetic, adaptable, and proactive with a strong sense of initiative.
Comfortable negotiating quotes and coordinating logistics for events, travel, and business operations.
Flexible, upbeat personality with a good sense of humour and ability to bring positivity into high-pressure situations.
An eye for style and aesthetics is a bonushelpful in reviewing content, presentations, or design outputs.

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 16 September 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful

APPLY NOW / Download application

Job Features

Job Category Admin, Office & Support, Marketing, Social Media Location: Pinelands Reporting to: CEO Nature of contract: Permanent Hours of work: Full time (would consider part-time) Salary range: Market-related and commensurate with skill and experience Closing date for applications: 16 September 2025 Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button below

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