Supply Chain Management Manager

Qualification

• A 3-year qualification in Supply Chain Management, Logistics, Purchasing or equivalent.

Experience

• 3-5 years of experience.

Minimum Requirements

• A 3-year qualification in Supply Chain Management, Logistics, Purchasing or equivalent.
• 3-5 years of experience in Supply Chain Management and public sector procurement experience in a functional/specialist area

Skills

• Interpersonal
• Problem Solving
• Analytical
• Negotiation
• Legislation, Policies and Procedures
• Business Environment
• Supervisory
• Presentation
• Planning and Reporting

Attributes

• Innovation
• Team player
• Tact
• Judgement
• Strategic thinker
• Proactive

Other requirements

• Required to work extensive hours
• Undertake any reasonable duties as required by management.
• Required to travel

Job scope:

Perform supply chain and demand management

• Assist the development of the strategic objectives for Supply Chain Management in order to meet the strategic objectives.
• Ensure the effective selection of Strategic Service Providers and management of the stability of the relationship.
• Ensure effective management of supply chain processes in terms of Public Finance Management Act of 1999 and Treasury Regulations.
• Ensure effective commodity management through a complete commodity policy in place, contracts in place for all standard commodities.
• Coordinate appointment of bid committees.
• Administer the bidding process up to finality.
• Assist with the development and monitoring the implementation of the Demand management plans for the organization.
• Manage the compilation and customization of bid documents and general conditions of bids.
• Ensure the effective monitoring and implementation of sound procurement management systems.
• Ensure the implementation of supply chain management policies, procedures, standards, systems and practices.
• Take all precautionary measures to prevent irregular, unauthorized, fruitless and wasteful expenditure.
• Ensure the effective provision of supply chain management support to departments.

Sourcing and acquisition Management

• Provide advice in the compilation of tender documents.
• Ensure acquisition of goods and services in an economical and efficient manner.
• Ensure the effective and efficient management of tender specification and adjudication process, contract engagement process and contract value management to ensure effective management of contract agreements.
• Review quotations submitted by suppliers based on specifications.

Supplier Management

• Forge good relations with strategic or large and/or outsourced suppliers.
• Conduct evaluation of the supplier performance.
• Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks.
• Facilitate the development of technical expertise within the unit and keep abreast of technical developments.
• Create and build partnerships with various internal and external stakeholders in support of the execution of the function.
• Review and maintain the central supplier database.

Contract Management

• Manage and assist in the compilation of contracts.
• Ensure effective formalizations and monitoring of Service Level Agreement.
• Manage and ensure the provision of procurement and contract management information, guidance and training to the organization.
• Assist the business units in preparing and managing all contracts.
• Maintain and update the Contract/Service Level Agreements Register
• Manage Vetting of supply chain contracts and service level agreements.
• Monitor contract expiry dates and notify end-users timeously.

Asset Management

• Manage fixed assets
• Oversee physical verification of assets(moveable and non-moveable)
• Manage internal control of fixed assets including the movement of assets
• Facilitate the process disposing of assets.
• Ensure safeguarding and maintenance of assets.

Supply Chain Reporting

• Prepare monthly and quarterly management reports.
• Prepare and review the annual procurement plan.
• Report to NT on acquisitions of more than 100 000 and above.
• Assist auditors to facilitate an effective audit and attend to any audit queries or findings that might arise.

Reporting

• Oversee the management and coordination of all financial reporting activities for the organization including organizational revenue/expense and balance sheet reports development and monitoring of organizational and contract/grant budgets.
• Constantly monitor and report on the company’s financial and accounting processes and procedures, take corrective action where necessary, and recommend improvements to processes and procedures.
• Report on risk management.
• Provide regular feedback to the CEO regarding the operation of the financial department and processes therein.

People/Staff Management

• Monitor and manage staff performance within the division as appropriate in compliance with the Performance Management policy and processes.
• Ensure achievement of department planned goals and targets.
• Coach and mentor staff as appropriate to improve performance.
• Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
• Practise sound labour relations within the approved conditions of service.
• Ensure the implementation and adherence of the human resources policies, procedures and practices within the department.