Supply Chain Strategy:
· Assist in developing and implementing a Supply Chain strategy and action plans for the organisation.
· Plan strategically to improve organisational performance.
· Develop and execute the Preferential Procurement strategy
· Identify and interpret related legislation and its impact on the Supply Chain function and ensure compliance.
· Analyse qualitative and quantitative data required to inform a strategic Supply Chain plan
· Strategise, research, develop and review appropriate Supply Chain systems and processes and adopt best practices.
Risk Management:
· Monitor, assess and manage risk within the Supply Chain function.
· Ensure controls are in place to mitigate material risks.
· Conduct risk control self-assessments
· Mitigate SHE, legal, commercial and reputational risk
Insurance:
· Manage the Insurance process
Governance & Compliance:
· Maintain Supply Chain governance controls
· Ensure compliance with:
· all legislation and regulations
· Reporting to stakeholders (National Treasury, etc.)
· PFMA procurement requirements and Treasury Regulations
· Review and submit FoodBev SETA information on the CRA system
· Report Procurement to the National Treasury and the Auditor General as per guidelines
Supply Chain Management:
· Supervise the Supply Chain processes
· Manage contracts as per SLA's
· Ensure compliance with ethical and expectations in all Supply Chain activities
· Maintain and update:
· the Fruitless and Wasteful Expenditure Register and report to Management
· the Irregular Expenditure Register and report to Management
· and obtain approval for Condonation of Irregular Expenditure
Supplier Management:
· Develop Supplier relationship approach i.e. qualification criteria, classify by spend and / or criticality to organisation and set supplier management activities
· Develop Supplier Performance Evaluation process (metrics, targets, scorecard templates and reporting process)
· Approve new Supplier applications
· Manage the Supplier database and identify improvement opportunities
· Review the Supplier Management system and make configuration improvements as required
· Coordinate new Supplier appointments and induction
· Monitor and measure Supplier performance and make improvement recommendations
· Monitor Supplier related risks and make improvement recommendations
· Develop new or alternative sources of supply by continually monitoring the market for new products or innovations
· Negotiate trade terms and discount structures with local suppliers
Preferential Procurement :
· Ensure an ethical and transparent procurement process that supports sustainability
· Measure and monitor local content as a percentage of total spend
· Recommend preferential procurement initiatives to the organisation
Tenders :
· Review Contract opportunity recommendations to determine feasibility and initiate tenders
· Draft and finalise tender specifications / Terms of References / Evaluation Criteria with end users
· Compile and issue tender packs (Tender specifications / Standard Bidding Documents, Special conditions of contracts, etc.)
· Manage and coordinate the tender process and coordinate tender briefings (if necessary)
· Shortlist potential vendors (in conjunction with end-user)
· Receive and open tenders and capture in Tender register
· Evaluate and adjudicate tenders and recommend suitable Suppliers (in conjunction with end-user)
· Award tenders and finalise Supplier agreements and orders
· Prepare Bidding Adjudication Committee (BAC) appointment letters and terms of reference
· Prepare Bidding Evaluation & Specification Committees (BEC & BSC) and terms of reference
· Provide administrative support to the bidding committees
· Draft recommendations on behalf of the Bid Evaluation Committee and forward to the Bid Adjudication Committee
Contract Management:
· Maintain and update the Contract / Service Level Agreements Register
· Draft Supply Chain contracts and agreements (in conjunction with Legal counsel)
· Negotiate supplier agreements
· Monitor contract expiry dates and notify end-users timeously
· Negotiate contract extensions (as required)
Purchasing:
· Assist and guide end users in completing purchase requisitions
· Review RFQ's and check budgets, approvals and terms of reference
· Monitor and report to Management on the status and progression of Purchase Requisitions and priorities
· Recommend suitable Suppliers for procuring goods/services
· Review and approve quotations
· Contest and dispute late deliveries and if necessary, cancel orders and place new orders with alternative Suppliers
· Identify repetitive purchases for Contract opportunities and make recommendations
Reporting:
· Compile Supply Chain Management Reports
NB: the job description is a guide of minimum tasks and responsibilities and might change from time to time, depending on the organizational requirements and managerial ad hoc requests.
Experience and Qualifications
· At least 3 - 5 years’ experience in a related role. 3 years should have been at a supervisory level or experience in specialist area
· Degree in Supply Chain Management ,Logistics, Purchasing or equivalent
Competencies
SHEQ:
· Manage Safety, Health and Environmental objectives within the Section and comply to SHE standards
· Quality:
· Manage documentation and records within the Supply Quality Management System
· Improve the effectiveness and efficiency of the Supply Quality Management System
· Develop, manage, maintain and update Supply policies and procedures
· Apply and continuously improve Supply policies and procedures
· Conduct audits of the Supply Quality Management System
· Comply with requirements of the Supply Quality Management System
NB: Only candidates living with disabilities need to apply, preference will be given to african or colored candidate living with disabilities
