Purpose of Position- To reduce administrative tasks on the T&L team in order to use their time on academic specific outputs and in turn positively impacting the success rate and graduation rate.
Education (formal qualification requirements) ideal
- Degree and/or Education qualification
Experience- 2-3 years as Senior Administrator
- 2-3 years as tutor/clerk (Public institution)
- 2-3 years data capture and handling
Legal RequirementsTraining- MS Office (Excel intermediate to advanced)
- Data handling
Position Description2. Event Management (10%)4. IC Administration (15%)5. Management of T&L Resources (5%)
- Administration (50%)
- Filing of lecturer/ student consultations
- Peer review documentation and administration
- Assist and support in material issuing and collecting for lecturers (lecturer resource pack, lecturer handbook, access tag, notebook, stationery).
- Ordering stationery for lecturers.
- Ensuring the timetable is issued to OPS for capturing purposes on CAMS.
- Compiling and coordinating assignment due dates in association with PC and OPS team.
- Administrative duties relating to Lecturer/ Student Orientation and any other student support workshops offered by the T&L (feedback forms, registers etc.).
- Agenda setting, minute of meetings (Academic Committee Meeting).
- With the support and input from the PM/HOA arranges and coordinates T&L events such as, Lecturer and student Orientation, HoP visits, Directors Visit, Pulse visit, Celebrating T&L, Top Achievers Awards, CAT and CSO visits.
- Manages and coordinates bookings of venues; Coordinates catch-up/master/ booster session schedules as per information received from PM/HOA
- Graduation RSVPs for lecturers (academic regalia, attendance, seating arrangements).
- Data Handling (data input and output, 20%)
- Keep trackers updated
- Student intervention tracker
- Research tracker
- Lecturer development tracker
- Internal moderation tracker
- Capturing of RCLearn hours as per RCLearn reports
- Assist with SETS admin (opening of links, pulling reports)
- Printing of claims
- Getting lecturer availability from lecturers for timetabling
- Issuing of timetables to lecturers once available
- Lecturer availability for consultations.Creating lecturer profile on APS
- Uploading of documents on APS (qualifications, ID etc.)
- Checking of venue readiness (whiteboard, proxima, air conditioning, tables, and chairs).
- Ensuring venue sizes are correct as per timetable
Competencies- Attention to detail, time management, problem solving, operator (gets things done), interpersonal and communication skills.
This job offer is not active at the moment.
