Executive Assistant (E)

Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested Inventories, orders and distributes office supplies Sorts and distributes incoming mail, correspondence and other printed material Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion Coordinates details of onsite and offsite meetings and conferences including catering needs Collects, compiles and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files. Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences