Main Duties
The candidate will be responsible for overseeing the correct and timeous processing of the following functions:
- Attend to all verbal, dictated and written instructions as per director and associates
- Screening of calls as well as message taking for allocated division
- Communication of messages, urgent faxes and/or communication to Director and Associates
- Assist with queries regarding deposits, requisitions for cheques and receipts
- Give written instructions to the accounts department, to pay accounts such as counsels, agents, settlement amounts and costs
- Assist with researches when required
- Opening files
- Assist with queries regarding support services such as IT, HR, Accounts
- Keeping record of diary
- Update various databases
- Follow up and attend to FICA documents
- Send to accounts department when received
- Attend to all written and verbal instructions from attorney
- Send report updates to clients via email/telephone
- Draft schedules of marks to clients
- Attend to correspondence from clients
- Follow up on outstanding documents and invoices with clients
- Draft notices, certificates, letters, forms, emails and forward to CIPC trade mark office
- Follow up outstanding matters with the CIPC trade mark office
- Search CIPC trade mark database
- Draft invoices
- Follow up on age analysis
- Assist with cheque requisitions and receipts after payments and take ownership until completion
- Assist with additional work (overflow) as and when requested
At least 3-5 years as a Trade Mark Secretary or Administrator within the Trade Mark Industry .
Excellent typing skills.
