Ad is valid till: 12 July 2024
ID 733084

Admin Assistant

  • Main Purpose:

Key Relationships and Department Overview:

• Tracking reports

• Open MTC and QTE on NVT

• Open files on NVT

• MTC system reviews

• Filing/ISO

• Invoicing requests

• Info sheets MTC

• Raise SP’s/PO’s to vendors

• POD management, control, filing

• Debtor accounts control

• Cross border logistic knowledge

• Knowledge of P&L, quotes, debtors and creditors, estimates, budget vs actualsKnowledge Skills and Abilities, Key Responsibilities:

• Costs and Services P&L – Reviews

• Receive loading information from logistics assistance

• Receive buy rates from vendors and sales rates for customer’s update system

• Push and receive POD from Hauliers after offloading

• Raise SP/PO’s via system and forward by email to vendor

• Sending invoicing requests

• Open MTC/QTE once handover from commercial received - check eta with operators

• Send MTC/QTE for approval

• MTC info sheets send to finance

• MTC review weekly

• Request to Invoice sheet when POD received - operator to verify

• North bound tracking update

• POD's management originals and scanned to sort - PO team • Able to manage projects from start to completion

• Accounts receivable monitor

• Manage and sort Client queries and promptly solving/feedback

• Daily tracking before 10am

• Pre alerts sent to clients

• POD management

• Build and maintain Client and Vendor relationships

• Client liaison on time and in professional manner

• Professionalism towards all clients, colleagues, vendors, stakeholders

• Accurate data entry

• Execute projects being handled

• Follow up on operation daily to ensure efficiency

• Follow and work towards company goal

• Active and proactive approach to duties

• Work on company system Navitrans

• SOP's draw up if needed

• All POD's, filing, documents and projects in order and up to ISO standards

• Invoicing, PO's issued and being processed on time

• Weekly reporting

• Monthly reporting

• Efficient reporting to line supervisor/manager

• Support on daily operations

• Be able to take on new roles based on company requirements

• Great skill on excel, PowerPoint, outlook and word

• Save all project folders on system drive all departments

Starting Salary from R14500 plus benefits. 

If you are interested in the position advertised please forward us your full CV using your own email address to 

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14500 R per month
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