Finance & Administrative Assistant – Jewish Community Services (JCS)

Full-time, Permanent, Work

Posted 2 months ago

About The Organisation And The Role

We are seeking a proactive, detail-oriented Financial and Administrative Assistant to join our dedicated team. The ideal candidate will bring strong financial administration experience, a hands-on approach to operations, and a willingness to support multiple functions from project finance to compliance. This role offers the opportunity to work in a purpose-driven environment, supporting health and safety, donor engagement, office logistics, and day-to-day operational processes.

Main Duties & Responsibilities

Project and Financial Administration
Process Meals on Wheels and Foodbank client costs for projects
Maintain and update spreadsheets for vouchers and petty cash
Ensure all financial documentation is complete and approved
Issue S18A certificates and manage records for IT3d submissions
Prepare donor communication and thank-you letters when needed
OHS and Compliance Coordination
Act as the main SHE Representative (17.2), maintaining OHS files, appointments, and meeting minutes
Coordinate HIRA inspections and fire drills for all relevant sites
Support DSD inspections, ensuring compliance with OHS and DSD standards
Track servicing of fire extinguishers and first aid kits across sites.
Maintenance and Office Support
Assist with sourcing quotes and managing maintenance tasks
Coordinate insurance claims in support of senior staff
Order and manage stock of office supplies, stationery, water, ink/toner, and client-specific items (e.g. nappies)
Maintain accurate records for all purchases and procurement processes.
Donor and Communications Support
Maintain donor records and identify recipients for thank-you notes
Assist in drafting and sending out birthday, anniversary, and donation letters
Collaborate with the fundraising team to track goods and cash donations.

Required Skills & Experience

Work experience and industry exposure
Tertiary qualification in Accounting or Finance, essential
At least 1-5 years financial administration experience
Experience working with Xero accounting software is a distinct advantage
Experience working in non-profit or compliance-heavy environments advantageous
Must have experience working with cross functional teams.
Communication and Interpersonal skills
Excellent verbal and written communication skills with the ability to liaise with contractors, donors, and stakeholders professionally
Able to manage difficult situations and personalities in a calm and rational manner
Caring and compassionate disposition with service excellence approach to internal and external stakeholders
Strong team collaboration and organisational support capabilities.
Administration and Organisational Skills
Familiarity with issuing Section 18A certificates and donor recordkeeping
Comfortable managing petty cash and voucher systems
Able to coordinate OHS and compliance inspections
A flexible, self-driven individual who is able to work autonomously while maintaining open channels of communication with a team
Highly organised, systems oriented and efficient individual who can multitask and work well under pressure
Must be accurate, pedantic when working with figures and deadline-oriented.
General
Proficient in Microsoft Suite (Word, Excel, Outlook),
Proficient in Excel and data tracking
Trustworthy and reliable with the ability to manage confidential information in a discrete and sensitive manner
Knowledge and experience of the Jewish Community and Jewish way of life will be an advantage.

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below

Closing date for applications: 24 June 2025

If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful

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Job Features

Job Category Admin, Office & Support, Community & Social Welfare, Finance Location: Gardens, Cape Town Reporting to: Financial Manager Nature of contract: Full-time, Permanent Hours of work: 08h30 - 16h30 (Mon- Thurs); Fri (08h30-14h00) Salary range: R14, 500 a month CTC package (commensurate with skill and experience) Benefits: All Jewish Holidays; CTC package includes contribution towards Provident fund (compulsory) and Medical Aid (optional) Closing date for applications: 24 June 2025 Interested? Please click on the APPLY NOW / DOWNLOAD APPLICATION button above which will take you directly to Google application form

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