Posted on: 26 June 2017
ID 527056

Office Administrator


  • Collate all invoices for payment.
  • Liaise with EMA with regards payment of accounts.
  • Control petty cash.
  • Liaise with EMA with regards raising of invoices.


  • Responsible for database updates and accuracy of information.

Human Resources:

  • Annual and Sick Leave administration.
  • Drafting of contracts for new employees.
  • Submit UIF returns.


  • Manage and liaise with IT service providers.
  • Ensure backups are done weekly.


  • Liaise with landlord with regards office maintenance issues.


  • Website maintenance.
  • Compile adverts for jobs.
  • Load adverts onto various free marketing sites (Indeed; Gumtree; OLX; etc.)
  • Create designs for various mailshots (e.g. Christmas; Easter; Birthdays; etc.)
  • Compile client visit packs for meetings.

Office Administration:

  • Purchase supplies for the office.
  • Ensure offices are cleaned and oversee the cleaner.
  • Arrange internal functions (birthday celebrations, etc.)
  • Do filing as needed.

PA Support

  • Oversee the management of the Director’s diary (business and personal).
  • When required respond to emails and other correspondence on behalf of the Director.
  • Support Director with any personal requirements (e.g. shopping; house projects; etc.).


  • Receive visitors and provide refreshments when required.
  • Answer telephone.


  • Produce reports on finance, sales and special projects as requested.

Travel Arrangements

  • Assist with travel arrangements (domestic and international), flights, car hire, visa applications, accommodation, etc.

Sales Support:

  • Manage interview arrangements for candidates.
  • Carry out Credit and Criminal check arrangements for candidates.
  • Conduct reference checks for candidates.
  • Type CVs.

Supplier Management:

  • Liaise with and order from suppliers as needed (stationery; printers; etc.).

Other Special Projects:

  • Carry out tasks relating to special projects on an ad hoc basis. Examples would be:
    • Strategy session arrangements.
    • Compilation of tender documents.
    • Compilation of PSL applications.
    • Putting together presentation material for client meetings.
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